AI receptionist that books appointments during the call.

Customers call, the AI checks your real-time calendar, offers them a slot, and books it — before they hang up. No callbacks to schedule, no phone tag, no double-booking. Works with Google Calendar, Outlook, Calendly, ServiceTitan, Housecall Pro, Jobber, and most other calendars.

Real-time calendar sync Booked during the call Auto confirmation text Works with 8+ calendar tools
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During the call Booked, confirmed, on your calendar — before the caller hangs up.
Booked, confirmed, on your calendar — before the caller hangs up.
8+
Calendars supported — Google, Outlook, Calendly, ServiceTitan, more
Real-time
Availability check — no double-booking
Auto
Confirmation text — sent to caller in seconds
$39
Per month — flat, unlimited bookings

Pick the voice booking your appointments.

Eight HD voices, each with a distinct personality. Tap any one to hear how your customers will be greeted when they call to book.

How real-time booking actually works

The AI sees your live calendar and books while still on the phone — not after the call ends.

Real-time availability check

Before offering a time, the AI queries your live calendar (Google, Outlook, Calendly, ServiceTitan, Housecall Pro, Jobber, others) and only suggests slots that are actually open. No "let me check and call you back" — the answer is in the conversation.

Booked while caller is on the line

The moment the caller says yes, the AI writes the appointment directly to your calendar with the customer name, contact info, and any service notes captured during the call. The booking is locked before the caller hangs up — not queued for later.

Confirmation text sent automatically

Caller gets a confirmation text within seconds: appointment time, location or service details, and any prep instructions you've configured. Reduces no-shows because the customer leaves the call with the time in their phone, not just in memory.

No double-booking

The AI holds the slot at the moment of the query so two simultaneous calls can't both book the same time. If a customer cancels or reschedules, the slot opens automatically for the next caller.

Reschedule & cancel flows

Existing customers can call to reschedule or cancel — the AI looks up the existing booking, offers alternatives, and writes the change back to your calendar. No staff time spent on rebooking calls.

Reminders & no-show recovery

Automated reminder texts go out 24h and 2h before the appointment. No-shows trigger a follow-up flow you can configure — offer a reschedule link, escalate to a callback, or just flag the contact for your team.

Built for businesses where appointments are revenue

Industries that live and die by the calendar — every missed booking is a missed sale.

Dental

Cleanings, exams, new patient intake

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Healthcare

Specialty clinics, routine visits, follow-ups

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Salon & spa

Haircuts, services, group bookings

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Auto repair

Service appointments, inspections, drop-offs

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HVAC

Service calls, tune-ups, installations

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Plumbing

Service visits, estimates, inspections

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Legal services

Consultations, intake meetings

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Real estate

Showings, listing presentations, walk-throughs

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Common questions

Which calendars does RingReady work with?

Native: Google Calendar, Microsoft Outlook / Microsoft 365, Calendly, ServiceTitan, Housecall Pro, Jobber. Via Zapier: athenahealth, Clio, Acuity, Square Appointments, and most other scheduling tools. Setup is a one-time OAuth connection in your dashboard — takes about 60 seconds.

Does it actually check my real-time availability, or just create a request?

Real-time check. Before offering a time, the AI queries your live calendar API and only suggests slots that are genuinely open. If you have a meeting from 2–3 PM blocked, the AI doesn't offer that window. Comparing to most chat-based bots that just "capture a request" and email you to confirm — that pattern is the leading cause of customer drop-off.

What if two callers try to book the same slot at the same time?

The AI holds the slot at the moment of the query, so the second caller is offered the next available time. Race conditions are eliminated — you never end up with two customers showing up at the same hour because both bookings landed in a five-second window.

Can customers reschedule themselves?

Yes. Existing customers can call back to reschedule or cancel; the AI looks up the booking by phone number, offers alternative slots from your live calendar, and writes the change back. Zero staff time on rebooking calls — which for most service businesses is the second-biggest phone time-sink after intake.

What about no-shows?

Automated reminder texts go out 24h and 2h before the appointment. If the customer still doesn't show, you can configure follow-up rules in your dashboard: send a reschedule link, flag the contact, escalate to a manual callback, or auto-charge a no-show fee for verticals where that's appropriate.

Can the AI send my booking link instead of writing to the calendar?

Yes — configurable per call type. For verticals where you want the customer to self-serve a complex appointment (legal consultations with specific case-type matching, multi-resource services), the AI texts your Calendly / SimplyBook / Doodle link and walks away. For simple appointments, direct booking is faster.

What about new patients vs existing customers?

Different flows, both supported. New customers go through your configured intake (name, contact, service needed, insurance if applicable) and then get booked. Existing customers are recognized by phone number and skip straight to booking — the AI greets them by name and pulls their preferences if you've connected a CRM.

Can the AI schedule across multiple staff members?

Yes. Configure team availability rules (e.g. "Dr. Smith handles all new patients, Dr. Jones handles existing", "Tech A covers ZIPs 770XX, Tech B covers 771XX") and the AI books on the right calendar based on call context. For complex multi-resource scheduling, you can also use Calendly or your practice-management software as the booking surface.

Book every call before they hang up.

$39/month flat. Real-time calendar sync. Unlimited bookings. 7-day free trial. Cancel any time.

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