Creating an online appointment booking link makes it effortless for customers to schedule time with you—no back-and-forth emails, fewer missed opportunities, and a more professional first impression.
Why create your online appointment booking link
- Reduce friction: Prospects book in seconds from your website, email signature, or text message.
- 24/7 availability: Capture appointments even outside business hours.
- Automated reminders: Lower no-show rates with email/SMS nudges.
- Time protection: Set buffers, working hours, and limits to avoid overbooking.
- Professional experience: Brand the booking page and customize questions.
- Clear routing: Offer different links for consultation, demo, or follow-up.
- Easy integrations: Sync with calendars, CRM, and video meeting tools.
- Works with RingReady: Your AI agent can text or email this link to callers to self-schedule.
Quick tip
Use a short, memorable URL (e.g., yourdomain.com/book or a branded Cal.com/Calendly link) to make it easy to say on the phone and include in messages.
5 tools to create your appointment booking link
1) Calendly
- Best for: Simple setup, robust integrations, team round‑robin.
- Key features: Calendar sync, buffers, intake questions, payment add‑ons, workflows.
- Cost: Free plan available; paid from ~$10–$25/user/month for advanced features and teams.
- Link format: calendly.com/yourname/meeting-type
2) Google Calendar Appointment Scheduling
- Best for: Google Workspace users who want native, no‑frills scheduling.
- Key features: Built into Google Calendar, email reminders, simple booking pages.
- Cost: Free for personal Gmail accounts (basic slots via “Appointment slots/Appointment schedules”); Business/Workspace tiers include enhanced scheduling—typically $6–$18/user/month depending on plan.
- Link format: calendar.google.com/calendar/appointments/schedules/...
3) Microsoft Bookings
- Best for: Teams using Microsoft 365.
- Key features: Staff assignment, service types, confirmations, Teams meeting links.
- Cost: Included in many Microsoft 365 Business plans; otherwise available with select licenses.
- Link format: bookings.microsoft.com/.../bookings/
4) Cal.com
- Best for: Developers and brands that want open‑source flexibility and white‑labeling.
- Key features: Modular workflows, advanced routing, self‑host or cloud, strong API.
- Cost: Free core; paid cloud tiers typically from ~$12–$20/user/month; custom enterprise & self‑host options.
- Link format: cal.com/yourname/meeting-type
5) HubSpot Meeting Scheduler
- Best for: Teams using HubSpot CRM who want leads auto‑captured.
- Key features: CRM contact creation, pipeline tie‑in, round‑robin, reminders.
- Cost: Free with HubSpot’s free CRM (basic); more features in Sales Hub Starter/Pro/Enterprise.
- Link format: meetings.hubspot.com/yourname
Choosing the right tool
- Need fast, simple setup? Calendly or Google Calendar.
- All‑in on Microsoft 365? Microsoft Bookings.
- Branding/API control? Cal.com.
- CRM alignment? HubSpot Meetings.
How to include the appointment booking link in RingReady
Your RingReady AI Receptionist can share your booking link with callers via SMS and reference it during calls. Follow these steps:
- Sign in to "Ring-Ready.com".
- Navigate to My Receptionists (in the top menu).
- Click on the Edit Receptionist button.
- Skip next to the Receptionist Goal section.
- Look for the Enable Appointment Booking (SMS) section and expand the section.
- Check the Enable appointment booking via SMS checkbox. Once enabled, the appointment scheduling URL field will appear.
- Copy your appointment scheduling URL into the field.
- Click Next/Review.
All set
That’s it! Now your AI Receptionist will start scheduling appointments via SMS using your link.
Next steps
- Pick a tool above and generate your booking link.
- Add the link to your RingReady agent and website.
- Test by calling your number and asking the agent to text you the link.
With a shareable booking link and RingReady handling calls, you’ll turn more inbound interest into scheduled conversations—without lifting a finger.